Show Schedule
Move-Out Information
The following information will assist you in the outbound shipment of your freight.
Is my outbound shipping automatic? Do I have to confirm with a trucking company?
Exhibiting companies must confirm with their carriers on pick-up dates for outbound shipping at show site. It is not an automatic service. If you do not know who is picking up your shipment, do not assume it has been arranged for. Exhibiting companies can select any carrier. Viper Transportation Services representatives will be available at the Service Desk on Thursday, March 20 to assist you with any questions about outbound shipping. Rate schedules for services and delivery date information will be available from a Viper Transportation Services representative. Freight not called for by 9:00pm on Thursday, March 20 will be routed through Viper Tradeshow Services.
A MATERIAL HANDLING AGREEMENT (BILL OF LADING) MUST ACCOMPANY ALL SHIPMENTS. Outbound Material Handling Agreements and shipping labels are available at the Viper Tradeshow Services Service Desk. ALL MATERIAL HANDLING AGREEMENTS MUST BE TURNED IN AT THE SERVICE DESK ONCE YOUR SHIPMENTS ARE PACKED, LABELED AND READY TO BE LOADED. DO NOT LEAVE MATERIAL HANDLING AGREEMENTS IN YOUR BOOTH!
What if I just have a small load and will be picking it up with my own vehicle?
Cars, station wagons, and pick-up trucks will be loaded at a specified POV (Privately Owned Vehicle) dock. These vehicles still need to check in at the Marshaling Yard before being sent to the POV dock for loading. Note: POVs will NOT be allowed near the building until after the show closes.
What if one of my company representatives is going to carry something out of the building?
Product Release Forms are required for all carry-outs. Product Release Form information and “check point” locations will be provided via additional dismantling instruction which will be delivered to your booth during Show days. Forms can be obtained beginning at 3:00pm, Thursday, March 20, 2008 at the Show Security Office.
Exhibitors may remove hand carried items at 4:00pm on Thursday, March 20 (accompanied by product release forms) but only those items which can be hand-carried in one trip, by one individual. NO hand truck, cart, dolly or equipment on wheels may be used.
Anyone caught removing another’s property from the building is subject to prosecution. Exhibitors are urged not to give away their products to visitors, other exhibitors, models, or union personnel. This causes embarrassing delays and unnecessary confusion. Treat release forms as cash. If they get into the wrong hands they can be used fraudulently.
Liability and Insurance for Exhibitor Materials is the responsibility of the exhibitor. DO NOT LEAVE YOUR BOOTH UNATTENDED AT THE CLOSE OF THE SHOW. These few hours are crucial for security. Remain in your booth until your dismantling and packing is completed. Be sure you make all arrangements for your outbound shipping prior to leaving the show floor.
NOTE: EXHIBITORS ARE RESPONSIBLE FOR THEIR PRODUCTS AND DISPLAY UNTIL LOADED ONTO OUTBOUND CARRIERS.