Security
Security should be a prime concern of the exhibitor from the time the exhibit is prepared for shipment to the Show until the moment the exhibit is dismantled and shipped out.
Exhibit Halls are accessible to thousands of exhibitor personnel, official contractors and in-house suppliers. Therefore, it is critical that each exhibitor work closely with Show Management in making every effort to safeguard their investment in the Show.
The best security plans are dictated by common sense. At some point in the preparation of your exhibit -- before you ship your material -- it will help to take a minute to review everything with security in mind.
To begin with, we strongly encourage you to insure your property from the time it leaves your facility until it is returned after the Show. In most cases, a rider can be added to your present policy for a nominal cost that will protect your property while it is out of your control. Remember, it is the responsibility of the exhibitor to insure their property. MINExpo INTERNATIONAL® 2008, NMA, GES, Hall-Erickson, Inc., their agents, the Las Vegas Convention Center and their respective agents, will not be responsible in any way for the safety of any exhibit or material against theft, fire or accident.
We suggest you consider the following:
Preparation of Exhibit Material for Shipment to the Show
If you ship by common carrier, do not use cartons that identify the contents, but group and ship all products in crates. Be sure to list the number of pieces in your shipment on the bill-of-lading and carefully identify the number of crates, cartons, etc., but do not identify the contents.
Arrival of Exhibit Materials at Show Site
Assign people to be present at the booth to receive shipments and take inventory. (Bear in mind that material shipped in advance to the drayage contractor will be delivered to the booth prior to or during the early part of move-in.)
Be sure to send copies of all shipping information to your set-up people (this includes Exhibitor Appointed Contractors) so that they know how many pieces should arrive.
Report immediately to the Exhibitor Service Center any discrepancies between quantities shipped and quantities received. At any time during the Show, any missing items should be reported to Security.
Installation
Pay special attention to irreplaceable articles and small, easily carried items. When appropriate, place them in locked containers or take them from the Hall with you at night.
Do not put any article of value in a container marked "Empty". Empties are not guarded in any way and are not secure.
Don't leave exposed or unguarded personal items such as handbags, wallets, cameras, attaché cases or computers.
Show Days
Personnel from your company should be in the booth during Exhibitor access hours.
Exhibitors who wish to remove anything from the exhibit floor must obtain a "Merchandise Release Pass" from the Show Management office. These forms, when properly filled out, tell the security guard that removal of an item is authorized.
Dismantling
Pack as quickly as possible at the close of the Show. Under no circumstances should you leave your exhibit unattended during this time.
It is recommended that a person from your company be present until your exhibit materials are loaded out of the Exhibit Hall.
Individual Guard Service
If your display is such that your merchandise cannot be easily stored, consider ordering individual guard service for all hours that you are not at your booth. To order guard service, return the Security form in the Official Contractors section of the manual.
Secured Storage Area
MINExpo® will provide overnight storage where exhibitors may store “sensitive” hand-carried items during evening hours. The storage area will be staffed throughout the Show, from move-in to move-out. There is no charge for this service. If you cannot carry your product to the secured storage area, we suggest you rent a safety container from GES Exposition Services. The location of the secured storage area will be addressed in the MINExpo Move-In Bulletin.