Show Information & Regulations

General Information

ADMISSION TO THE EXHIBIT FLOOR
Due to insurance liabilities, no person under the age of 18 will be admitted to the exhibit floor during set-up or tear-down hours. CLA does not restrict children’s access to the exhibit floor based on age during Show hours. Parents must accompany children and are responsible for their behavior. All persons on the exhibit floor must have proper registration credentials.

ADVERTISING OPPORTUNITIES
Be sure to get the most from your message by advertising in the Official Program. The Final Program is used on-site by each attendee and serves as a reference tool for librarians long after the Show has ended.

AISLES
All aisle space belongs to the Exposition. No exhibit or advertisement will be allowed to extend beyond the space assigned to the exhibitor. Any demonstration or activity which results in the obstruction of aisles or prevents ready access to neighboring exhibitors’ booths shall be suspended for any period specified by Show Management.  

BALLOONS
The display and distribution of balloons will not be allowed at any time within the exhibit hall. Balloons create many housekeeping problems and are particularly detrimental to the fire detection systems installed in the exhibit hall. Their use is strictly prohibited. 

BOOTH EQUIPMENT and SERVICES
The following booth equipment, services and facilities are included free of charge:

• Draperies suspended on aluminum uprights and stanchions. The drapery background is 8 feet high. The side rails are 33 inches high.
• One 6’ draped table (purple drape), 2 chairs
• Standard booth sign measuring 7 inches by 44 inches, black letters on white card, upon which is painted the company name and booth number.
• General lighting and decorations.
• Crate removal, storage and return.

 CANCELLATIONS
There will be a $200 per exhibit space charge for cancellations made prior to April 21, 2008. Cancellations must be made in writing. No refunds will be made on or after April 21, 2008.

CONTRACT FOR SPACE
The contract for exhibit space is not subject to cancellation without penalties (see Cancellations). Any exhibitor failing to occupy the space under contract is not relieved of the obligation to pay the full cost of space. Such space may be used by Show Management in any way it sees fit.

CRATE STORAGE
Empty crates, boxes, skids, etc. that exhibitors have labeled “Empty” will automatically be removed from exhibitors’ booths, stored and returned at the conclusion of the Exhibition. “Empty” stickers will be available at the Service Desk. There is no charge for this service. NO STORAGE OF ANY KIND WILL BE PERMITTED BEHIND YOUR DISPLAY.

DAMAGE TO PROPERTY
Exhibitors are responsible for damage to uncrated or improperly packed shipments, concealed damage, loss or theft of material after delivery to booth or before material is picked up for return movement. It is expressly understood that the exhibitor will make no claim of any kind against Show Management for any loss, damage or destruction of goods, nor for any damage of any nature to his business by reason of the failure to provide space for any exhibit or the removal of the exhibit.

DISMANTLING DATES and HOURS
The exhibit hall will be open for exhibit dismantling from:
3:00pm – 8:00pm, Sunday, November 16.

All booths must be dismantled and packed by 8:00pm, November 16. No exhibitor shall have the right prior to 3:00pm, Sunday, November 16 to pack or remove any articles or exhibit without the permission and approval, in writing, of Show Management. Exhibitors are cautioned, when making travel arrangements, to allow sufficient time following the closing of the Show at 3:00pm.

EARLY DISMANTLING
No exhibitor will be allowed to dismantle any portion of their exhibit prior to the end of exhibit hours on the final day of exhibits. This is a discourtesy to those attending the Show and to your neighboring exhibitors.

EXHIBITOR REGISTRATION AREA
Located in the San Jose McEnery Convention Center, personnel at the registration counters will be available to accept your on-site badge requests. Any badge changes may also be taken care of here.

EXHIBITOR SERVICENTER
The Servicenter^SM will be located in the Exhibit Hall. All contractors and production personnel can be found here. In addition, all on-site production services such as decorating, furniture, floor covering, shipping, material handling, electrical, telephone, display labor, special cleaning, porters, signs, floral and audio-visual requirements can be arranged here.

FIRST AID
Emergency first aid is available from 8:00 am - 5:00 pm each day during set-up, show-time, and dismantle.

INSTALLATION OF EXHIBITS
The exhibit hall will be open for the installation of exhibits from:

Noon – 4:30pm, Thursday, November 13
8:00am – 3:00pm, Friday, November 14

Installation of all exhibit material must be complete by 3:00pm November 14, and all shipping crates and packing cases must be ready for removal by 3:00pm in order to allow sufficient time for a final cleaning prior to the opening of the Show at 5:00pm.

INSURANCE
Show Management and the CLA strongly encourage you to insure your property from the time it leaves your facilities until it is returned after the Exposition. In most cases, a rider can be added to your present policy for a nominal cost that will protect your property while it is out of your control. CLA, their agents, The San Jose McEnery Convention Center, and/or their respective agents will not be responsible in any way for the safety of any exhibit or material against theft, fire, water, accident, or any cause, nor for the loss or damage to goods cosigned to its care.

MERCHANDISE RELEASE PASSES
All merchandise carried from the exhibit area must be accompanied by a Merchandise Release Pass. Passes may be obtained by showing your exhibitor credentials at the Security Office.

NO SMOKING POLICY
Smoking is not permitted in the Exhibit Halls or other conference sessions of the CLA.

PARKING
Public parking is available at the San Jose McEnery Convention Center garage, $18.00 maximum per day.

PROGRAM LISTING INFORMATION
The Online Exposition Planner can be accessed by attendees in advance of the show, enabling them to plan their visit prior to leaving home. Visit the Final Program & Online Exposition Planner section of this online manual for instructions on submitting your listing. Note: the online planner is already live to attendees, so we urge all exhibitors to complete their listing information ASAP. The deadline for submission in order for information to be included in the printed Final Program is October 1, 2008.

PROGRAM DISTRIBUTION
Guidelines have been developed for the distribution of Official Programs to exhibitors. Please use the following chart to determine how many programs will be distributed to your firm:

If you need additional programs, please check at the Exhibitor's Registration Desk on the last day of the show. If there are remaining programs, you are more than welcome to them.

SECURITY
Entry to and exit from the exhibit area will be possible only through the main Show entrance and all persons entering and leaving must wear a badge issued by Show Management. During installation and dismantling periods, no one will be permitted in the exhibit area before published times. Lost or stolen property must be reported to the Security Office as soon as possible. Please remember that any claim must be properly documented in order to receive reimbursement from your insurance company. Remember—All material leaving the exhibit area must be accompanied by a Bill of Lading or a Merchandise Release Pass, even if it is the property of the exhibitor removing it.

Lost or stolen property must be reported to the Security Office as soon as possible. Please remember that any claim must be properly documented in order to receive reimbursement from your insurance company. The Security Office is located near the Show Office.

SHOW COLORS
Backwall drape:  Purple/White
Siderail:  Purple
Carpet:  Pepper
Table skirts: Purple

UNION REGULATIONS
Union Jurisdictions Union labor will be required for certain aspects of your exhibit handling. Please refer to the Show Site Work Rules provided by GES Exposition Services.