American Association of Diabetes Educators 2009 Annual Meeting

General Information

Each show you exhibit in and every venue you visit has different rules and regulations. Not following them could result in costly delays and/or additional expenses! Please take the time to thoroughly review the items in this section.

AADE

AADE is the official sponsor of the 36th Annual Meeting & Exhibition. For more information about AADE, please visit the AADE booth located on the exhibit floor in booth #1658; or visit the AADE web site.

Georgia World Congress Center

• Floor Load: 350 pounds per sq.ft.
• Ceiling Height: Ranges from 16' to 30'
• Floor boxes on 30' foot centers contain utilities
• Lighting: Flourescent
• Columns on 90 foot centers

Georgia World Congress Center
285 Andrew Young International Blvd., NW
Atlanta, Georgia 30313-1591
Website: http://www.gwcc.com

Americans with Disabilities Act

Exhibitors are expected to comply with regulations to make their booths and displays accessible to the physically challenged. Violations of the ADA can result in serious civil damage awards: $50,000 for the first violation and $100,000 for subsequent violations. Exhibits are considered "public accommodations" and are subject to the requirements of the Americans with Disabilities Act (ADA). Non-compliant exhibitors will be asked to make alterations to remove architectural barriers wherever it is readily achievable and technically feasible, and where removal of such barriers does not place an undue financial burden on the company.

Business/Concierge Service

For everyday office needs, the GWCC operates two full service FedEx Kinko's Business Centers in the Building B and C entrance lobbies. Each FedEx Kinko's offers you a place to copy, fax, bind, scan and print. You will find a great selection of common office supplies at competitive prices including a variety of paper, envelopes, binder clips, pens and more. They also offer computer access, a notary, Federal Express and U.S. Mail delivery. Click Here for more information.

General Accessibility

Accessibility is a top priority at the Georgia World Congress Center. From parking to the trade show floor, the GWCC is fully accessible to all guests. There are ramps at all entrances, and restroom facilities for disabled patrons are provided throughout the facility.

The GWCC was originally designed to provide full access to guests with disabilities. We offer ample designated disabled parking, several passenger drop-off areas and convenient curb cuts for easy wheelchair access. Other services include Braille instructions on elevators, assistive-listening devices and TDD phones at the Information Desks in the main entrance lobbies.

Exhibitor Appointed Contractor

Only EAC's that have been pre-approved by show management - and have submitted a certificate of insurance 30 days prior to the first day of move-in - will be eligible to work on the exhibit floor. Click here for more information.

Exhibitor Service Center

An Exhibitor Service Center, staffed by each of the Official Show Contractors, will be located close to the exhibits. Check your onsite move-in bulletin for exact location.

Exhibit Space Rental Includes Services

• In-line booths (10x10, 10x20, etc.) will receive 8' high back walls, 36" high side rails and 7" x 44", two-line booth identification sign. Booth carpeting is mandatory and is the responsibility of the exhibiting firm.
• Four (4) complimentary badges per contracted 10' x 10' booth. You must pre-register all exhibit booth personnel from your organization to receive a computer-generated badge. A link to register your booth staff is Click here to register your booth staff.

First Aid

An EMT will be available during move-in, show and move-out hours. Location TBD.

Internet Center

The Internet Center will be located in Building B, Main Lobby. The Internet Center offers complimentary e-mail service for Educators. Exhibitors may use the kiosks, but as a courtesy, please allow Educators access to the kiosks first.

Lead Retrieval & Exhibitor Registration

CompuLEAD data recorders can be picked up and/or ordered in Exhibitor Registration, located just behind the Main Lobby in Building B. All units must be returned to the service center within one hour of the conclusion of the Show. For pick-up and drop-off times, please refer to the Move-In Bulletin distributed during move-in hours. For additional information about registration, click here.

Merchandise Release Passes

All merchandise carried out of the exhibit halls must be accompanied by a Merchandise Release Pass. Passes may be obtained in the Show Management Office located at the rear of Hall E. A description of each item will be required in addition to your signature for removal of the item.

Parking

Parking is available in garage and surface lots in and around the Georgia World Congress Center. For locations and maps, click here.

POVs

Exhibitors who need to unload booth materials from a personally owned vehicle (POV) must report to the marshalling yard (email Freeman for address/directions). From there, you will be dispatched to the loading dock where Freeman POV signs will be in place at the point entrances.

PR/Media

Each year, members of the diabetes trade media attend the AADE Annual Conference to seek out stories on new products and services. This year AADE wants to create a more robust press room and talk with the media about what's new and exciting on the exhibit floor. Send your announcements, news items or story ideas to:

Diana Pihos, AADE Communications Director
Email dpihos@aadenet.org
T 312.601.4864

Additionally, if you will have them, please plan to bring 25 press kits to the meeting and drop them off at Exhibitor Registration.

Restaurants & Concessions

Concessions will be open in Hall B3 during various times of the show. Consult your onsite bulletin upon arrival for locations and hours.

Show Colors

All aisles will be carpeted in gray. Black side drapes and back drapes will be provided.

Show Management Office

Hall-Erickson, Inc. (Show Management) personnel can be contacted in the Show Management Office. The office phone number will be posted in the onsite bulletin distributed during move-in. The Hall-Erickson Sales Office will be located in the same room.

Shuttle Bus Service

A complimentary shuttle bus service will operate between participating hotels and the Georgia World Congress Center if located more than 4 blocks from the Convention Center.

Hotels within walking distance will not be included in the shuttle service. Check signs at your hotel for boarding procedures and times.

Smoking Policy

Smoking is not allowed in any interior areas of the building. This includes exhibit halls, restrooms, lobbies, corridors, and meeting rooms.

Temporary Work Passes

Prior to the opening of registration, show management will provide Temporary Work Passes to Exhibitors who have not received their permanent show badge. Only companies who have a booth in AADE will be provided with a badge which can be picked up at the Hall B3 Entrance.

Transportation, directions and parking at Georgia World Congress Center

The Georgia World Congress Center is centrally located in the heart of downtown Atlanta. The convention center is easily accessible by car, train, bus or plane. With 10,000 hotel rooms within walking distance, the Georgia World Congress Center is even accessible by foot.

The GWCC is located in the convention corridor of downtown Atlanta, next to a multitude of restaurants and attractions. The center is easily accessible from both Interstate 20 and the Connector (Interstates 75/85). With Hartsfield-Jackson Atlanta International Airport, the Georgia World Congress Center is accessible by 83 percent of the American population in two hours or less. Traveling around town is simple with MARTA (Metropolitan Atlanta Rapid Transit Authority), which serves the GWCC via two stations.

For parking and directions, click here.